Incredibly Useful Tips to Organize Your Incoming Mail
Your utility payments are due today.
Now, where did you put those bills?
Yep, you got it the other day along with the rest of your mail.
Without proper mail management, your house might look like a huge mailbox, with documents and bills around every corner and countertop. Not only are will you be disorganized, but your home will be a huge mess.
But do not fret! You might be drowning in paper clutter right now, but with the help of an effective system for organizing your mail, you’ll be close to mess-free home in no time!
DIY Mail Organization Ideas
Designate a specific place to dump your unsorted letters.
Hey, no worries! It won’t stay there forever. It’s just that most of the time when you get your mail, you don’t have enough time to sort it out. Therefore, to avoid a cluttered looking home, you can put them in one place all together until you’re free to go through it one by one.
Sort your mail out.
Now that you have the time to identify which piece of mail goes to filing and which goes to junk, have them categorized according to the following:
1. Mail to discard.
This type of mail doesn’t contain any personal information about you that you wouldn’t want other people to know about. You can place them in a recycling bin after. Typical emails of this kind are coupons, fliers, announcements, etc.
2. Mail to shred.
Any mail or document that contains any identifying information on it beyond your name and address should go here. This would typically include the date of birth, social security numbers, credit card offers, etc. Shredding these documents is critical to protecting yourself from identity theft. If you don’t happen to have a paper shredder, you should get yourself one, but in the meantime, you can manually shred it by tearing it by hand. After, you can either throw it away or recycle it for better use.
3. Mail to take action.
A mail of this kind needs immediate or eventual action to be taken care of. It can be a bill that needs to be paid when you had your house painted by a professional, a letter you need to reply to or anything else. You can also break this down into further groups like a response, archive, action, etc.
4. Mail to file.
These are other documents that don’t require action, but you think are good to keep around. Mails to file can range from tax documents, medical records, pay stubs, investment statements, etc. Remember only to keep the files that you need, and avoid being loaded with tons of paper clutter.
After you’ve sorted everything out, all those documents that you included in the ‘mail to file’ category will need a home. You can use a filing cabinet, drawers, hanging file folders or anything that would make it easier for you to categorize and label your mail.
You can have them further broken down into main categories and subcategories by theme. Examples are:
- Home: Home insurance, mortgage statements, house improvement projects, property tax assessments
- Personal: Birth certificates, passports, social security cards, baptismal records
- Academic: Diploma, academic papers
- Bills: Internet, utilities, credit cards, bank loans and statement, cable, gas
- Medical: health and life insurances, dental, medical.
- Work: Payroll, expense check receipts
- Misc: Anything else that you think is worth keeping and filing.
There you have it! These are effective but doable tips to having a mail organization system for your home! And to avoid getting crowded filers, see to it that you go through your mail regularly to get rid of those documents you currently don’t need anymore.